Poland Work Permits & Visas: Processes for Employers

Navigating the process of work permits and visas in Poland is essential for employers who are relocating their business operations or hiring international employees. Understanding the various requirements and processes will ensure compliance with Polish immigration laws and facilitate a smooth hiring process for foreign talent. This guide covers key information for employers to support their workforce needs in Poland.

Who Needs a Work Permit in Poland

Any non-European Union (EU), non-European Economic Area (EEA), or non-Swiss national requires a work permit to work legally in Poland. Employers hiring foreign workers must ensure that the employee possesses the appropriate work authorization before starting employment. This includes both long-term employment contracts and temporary assignments. Exceptions apply to certain categories such as intra-corporate transferees, researchers, and some business visitors who may be exempt under specific conditions.

Types of Work Visas in Poland

Poland offers various work visa types to cater to different employment needs. The following table provides an overview of these options:

Requirements For a Work Permit in Poland

To obtain a work permit in Poland, employers must meet several criteria and provide supporting documentation.

• Completed Application Form: The application form must be accurately completed with all relevant details about the employer and employee.
• Employment Contract: A signed employment contract specifying the role, salary, and employment terms.
• Company Documentation: Proof of business registration and financial stability of the employer.
• Employee Qualifications: Documents verifying the foreign employee's qualifications and experience relevant to the job.
• Labor Market Test (if applicable): Evidence that the position could not be filled by a Polish or EU citizen.

Poland Work Permit Application Process

The work permit application process involves the following steps:

1. Submit the Application: The employer submits the work permit application to the appropriate Voivodeship Office.
2. Review and Labor Market Test: The labor office may conduct a labor market test to ensure no local candidates are available.
3. Approval or Rejection: Authorities review the application and issue a decision.
4. Issuance of the Permit: If approved, the work permit is issued and sent to the employer.
5. Employee Visa Application: The employee applies for a work visa at a Polish consulate in their home country.

Process for Visa Sponsorship In Poland

Employers in Poland who wish to sponsor a foreign employee must first obtain a work permit. After receiving the permit, the employer provides the necessary documentation to the employee for their visa application. This includes the approved work permit, employment contract, and company details. Sponsorship demonstrates that the employer is responsible for the employee’s stay and work-related activities in Poland.

What Are the Fees for a Work Permit or Visa in Poland

The fees for work permits and visas vary depending on the type of permit and duration of employment:

Processing Time for a Work Permit Or Visa in Poland

The typical processing time for a work permit in Poland is between 4 to 8 weeks, depending on the Voivodeship Office and the complexity of the application. Visa applications through consulates usually take 2 to 4 weeks. Delays may occur during peak periods or if additional documentation is required.

Work Permit Renewal Periods in Poland

Work permits in Poland are typically issued for up to 3 years and can be renewed. Employers must apply for renewal at least 30 days before the current permit expires. Renewals generally follow the same process as the initial application, with updated documents reflecting current employment conditions.

Visa Requirements For Digital Nomads in Poland

Poland currently does not have a dedicated digital nomad visa. However, digital nomads may enter on a Schengen Visa (C-Type) or a National Visa (D-Type), depending on their intended stay duration.

• Proof of Financial Stability: Evidence of income to sustain living expenses during the stay.
• Health Insurance: Comprehensive health insurance covering the entire period in Poland.
• Accommodation Details: Proof of residence in Poland.

Common Challenges and Tips for Employers Hiring in Poland

Employers may face several challenges when hiring foreign employees in Poland:

• Navigating Bureaucracy: The administrative process can be lengthy and complex.
• Labor Market Test Requirements: Proving the unavailability of local candidates can delay applications.
• Language Barriers: Documentation and communication with authorities often require Polish proficiency.

Hire Global employees without hassle with an EOR solution

Expanding your workforce across international borders is an exciting step, but it can be a logistical nightmare to hire and pay employees in different countries. That’s the advantage of using a trusted Employer of Record like Playroll. They can:

• Handle your international payroll: An EOR will act as your payroll provider, paying your employees on your behalf in the local currency. The company will also have in-depth knowledge of local tax codes, regulatory practices, and everything else that goes into managing global payroll.
• Alleviate compliance concerns: Different countries each have their own federal and local laws governing employee payments. An EOR helps ensure that you are compliant with the unique set of laws for any country in which your company operates. This is extremely important since a compliance slip-up can result in heavy fines or even a lawsuit.
• Hire and pay international contractors: Sometimes a particular project or role doesn’t require hiring a full-time employee. An EOR gives employers the flexibility to also hire contractors as needed, and avoid the potential for misclassification under local labor law.