What’s new at Playroll?

Transparency For Visa Management 

Employers can now manage most tasks related to visa sponsorship on the employer portal, and get updates on where employees are in the application process at a glance:

• Get visibility on where we offer visa services and what the associated fees are (if any) here via the employer portal.

• When adding new employees, easily indicate whether an employee requires visa support from Playroll. 

• Similarly, employees can indicate whether they require visa support and view their application on the employee portal.
• The visa statuses of employees and all pending visa applications are now visible on the employer portal. Here, you can also make changes to the details of an employee’s application. Employers and employees will also receive updates whenever there is a change in the status of open applications. 

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All Your Essential Employment Documents, In One Place

This update centralizes all your key employment documentation, making it easier to manage documents related to all your employees.

We’ve also introduced new controls for the various document types associated with your employees. 

These controls allows for:

• Playroll to require necessary signatures from both employees and counter signatories.
• Ensure all approvals are seamlessly obtained where required.
• Provide improved visibility settings to employers, so you have full control over who can access specific documents.
• Improved access to employment-related documentation, offering clear visibility into each stage of the processing workflow.

All uploaded documents are available on the employer portal under the "Employee -> Documents" tab, where you can also filter for specific employees. Additionally, employees can access these documents via their own portal under the "Documents" tab.

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If you have any questions on these product updates, don’t hesitate to reach out to your Customer Success Manager or contact us at support@playroll.com.  

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What exactly goes into your employee costs? This is a crucial question for employers to answer for accurate financial reporting. Playroll’s product team is happy to announce that employers are now able to download more detailed breakdowns of deposit calculations for their invoices. 

What Are Deposit Breakdown Reports?

It’s a new feature we’ve rolled out on the Playroll platform that provides a detailed breakdown of deposit calculations, including:

• Gross salary
• Allowances
• Employer contributions
• Currency conversion details

Employers can export these reports for each deposit invoice they pay when adding an employee to the platform. 

Why We Built It

With this update, we want to improve transparency around deposit calculations, so there are no surprises when it comes to your employee costs.

Where To Access Your Deposit Breakdown

Users can access the deposit breakdown from the customer portal’s Payment History page. Navigate to the Deposits tab – on the right, you can download your report as an Excel sheet. Simple as that!

FAQs: 

Will I be able to share these reports with other users?

Absolutely! Admin Users can share these with Billing Contacts that aren’t platform users and may require this breakdown.

What is Gross Pay?

Gross Pay refers to the total amount of money an employee earns before any deductions are made, such as taxes, social security contributions, and other benefits or savings plans. Learn more here.

Why it's Good for Our Users

The Referral Program offers significant benefits to our clients. By participating, users can earn a $300 voucher for every successful referral. This initiative not only provides a financial incentive but also helps users share the benefits of Playroll with their network, enhancing their overall experience and satisfaction.

How to Use It

Using the Referral Program is straightforward:

1. Navigate to the bottom left of the navigation panel and click the “Referral Program” button.
2. Fill in the referral form with the required details, such as the referral's contact information.
3. Once the referral becomes a paying customer—meaning they have an employee and at least one month of payroll has been processed—you’ll receive a $300 voucher.
4. After submission, you’ll see a thank you window and can review the terms and conditions of the program.

So, Who Can Make a Referral?

All users of Playroll’s Platform are welcome to make a referral!

What Do I Have to Do?

All you have to do is refer a new client to Playroll by completing the form.

What is a New Client?

A new client is a company that Playroll hasn’t yet had contact with. This referral program is not intended for referring employees to Playroll.

Do I Get Anything for the Referral?

Absolutely! For each referral you make, you will be entitled to a voucher to the value of $300. The type of voucher you receive will depend on the jurisdiction you are in. Each time you make a successful referral, you are entitled to another voucher.

What is a Successful Referral?

A successful referral is one where the company that you have referred signs an agreement with Playroll, onboards its first employee, and pays that employee its first salary. Once the first salary is paid to that employee, you will receive your voucher. You will be entitled to one voucher for each successful referral, irrespective of how many employees are employed by that client through Playroll.

Examples of Use Cases

• Client A has a friend who runs a small business and could benefit from Playroll’s services. They refer their friend through the program, and once the friend’s business becomes a paying customer, Client A receives a $300 voucher.
• Client B is part of a professional network where members frequently look for reliable payroll services. They share the referral link with their network, leading to multiple successful referrals and vouchers.

FAQs

Q: Who can participate in the Referral Program?

A: All Playroll users can participate, except for Reseller child companies.

Q: When will I receive my $300 voucher?

A: You will receive the voucher once your referral becomes a paying customer, defined as having an employee and at least one month of payroll processed.

Q: What information do I need to provide?

A: You need to provide detailed contact information for the referral, such as an email address or phone number.

Terms and conditions

Playroll reserves the right to reject any referral, and the determination of whether a referral is successful or not is at Playroll’s discretion. Such ineligibility may include, but not be limited to, instances where such referral relates to a prospective client that has already contracted with Playroll or is already in material discussions with Playroll. Playroll reserves the right to make reasonable changes to these terms. Neither Party shall be deemed to be an agent of the other.

Customer Testimonials

We are excited to hear from our early adopters once the program has been in use for a few months. Stay tuned for updates and testimonials showcasing the success and benefits experienced by our users.

Roadmap or Future Plans

We are continuously working on enhancing the Referral Program and other features to improve user experience. Look out for upcoming updates and additional incentives to make referring even more rewarding.

Start referring today and earn rewards for helping us grow! For any questions or further assistance, please contact our support team at support@playroll.com. 

Managing finances effectively is crucial for any business. Playroll is happy to announce our latest feature, designed specifically to streamline customized invoicing. But what does this mean for your company, and how can it enhance your financial management?

Customized Invoice Management

Imagine this: instead of a single, bulky invoice for all your employees, you now have the option to receive multiple, neatly organized invoices either by team or by territory. How does this work? Let's dive in.

Utilize our app's team feature to group employees into distinct teams. These can be based on project, department, or any other internal structuring.

Territories Covered: Options include various global regions such as South Africa, United Kingdom, France, etc., allowing for geographical financial management.

Why This Matters: This feature is a direct response to multiple client requests for more granular control over invoice management. 

Why the popularity? Because it simplifies data segmentation and departmental budget reporting, making life easier for companies that operate across diverse teams or territories.

Also Read: How to Pay International Employees Appropriately

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Enhanced Financial Clarity

The ability to segment costs per team or territory is a game-changer. It flows seamlessly into more accurate reporting and budgeting, providing a clear financial picture for different departments or regions. 

Who Benefits the Most?

Primarily, our clients with a vast employee base spread across multiple teams or territories will find this feature invaluable. More specifically, billing contacts at these organizations will rejoice at the simplified invoice management process.

Accessing the Simplified Invoicing Feature

So, how can you start reaping the benefits of this innovative feature? Here’s a quick guide:

1. Request Access: The billing contact needs to request access through their Customer Success Manager (CSM).

2. Receive and Manage Invoices: Once access is granted, multiple invoices per team or territory will be emailed monthly to the billing contacts.

3. Download and Organize: Access these invoices easily by clicking the three dots on the right side of the row in the app and downloading a consolidated file.

This is where you will see an example of how the invoices are displayed in the app, providing a clear, user-friendly interface for your financial management needs.

By embracing this feature, your company can achieve not just financial accuracy, but also a heightened level of organizational efficiency.

Welcome to the future of invoice management!

Welcome to the February edition of "What's New in Playroll". As we delve into the complexities of team management, we're thrilled to focus streamlining global team management. In today's fast-paced and diverse work environment, managing a global team extends beyond mere coordination–it requires tools and processes that are both adaptable and all-encompassing, paving the way for smoother operations. 

But that's not all we have for you this month. We understand the challenges that come with managing global teams, which is why we're also providing a suite of resources designed to assist you further. From in-depth guides and events, we're here to ensure you have everything you need to navigate the complexities of global team management effectively.

Let's explore the innovations and resources designed to simplify these crucial processes and support your journey in managing a thriving global team. 👇

Product Updates

Introducing Time Off And Attendance Management Improvements For Employees And Employers Alike

With Playroll's new updates, employees and employers can gain visibility in their leave allotments. Previously, Playroll didn't provide employees the ability request leave when their balance was negative. We realize this didn't give flexibility needed. As a result, we launched these updates to account for the full complexity of time off requests.

Now, you're able to:

• Backdate leave that was taken in the past
• Apply for leave even with a negative balance
• View the breakdown of your accrued leave (see image below)
• Get territory-specific entitled starting balances (pro rata)

Learn how Playroll calculates leave management here

New Invoice Customizations To Streamline Financial Tracking and Reporting

Multiple clients have asked to split invoices by team or country, so we’ve launched a beta detailed invoice customization by request.

To enable the feature, reach out to your Client Service Manager.

February Webinars

Global Talent Strategies to Scale your Tech Team: Navigating Budget Constraints

In this playbook-sharing session, tech leaders delve into their "under the hood" strategies and practical tips for navigating the challenging terrain of making crucial hires with a limited budget, especially pertinent for those wary of stretching already thin resources in pursuit of scaling business growth. 

Key insights from the session include:

• The importance of attracting the right talent in today’s competitive landscape
• Innovative approaches to addressing budget constraints to ensure crucial hires are still possible
• The significance of diversifying talent sources
• The untapped potential of emerging tech hubs like South Africa, offering a gateway to accessing emerging markets
  

‍A Guide to Hiring, Managing and Paying  UK Talent

Join our masterclass to explore the UK's vibrant and diverse talent pool. 

• Delve into the intricacies of the UK business landscape
• Discover compliant and tailored hiring strategies
• Learn culturally relevant recruitment methods
• Uncover the secrets to revolutionizing recruitment for UK market excellence, designing resonant compensation and benefits packages, and building a future-ready talent pool. 

Grab this chance to engage with a dynamic workforce, driving your business growth and expanding your international reach.

Like what you see? Get started with a free Playroll account today.

Schedule a demo to learn more or sign up for a free account!