Taiwan Work Permits & Visas: Processes for Employers

For employers in Taiwan who are either relocating or hiring international employees, understanding the process for securing work permits and visas is essential to ensure legal compliance and smooth transitions. Navigating this system involves several steps, from determining the need for a work permit to applying for the correct visa. Taiwan's labor laws have specific requirements depending on the type of employment, qualifications of the employee, and the industry involved. Employers must be aware of the types of visas available, the necessary documentation, and the process of visa sponsorship to ensure a seamless employment process for their international staff.

Who Needs a Work Permit in Taiwan

In Taiwan, foreign nationals who intend to work in the country typically need a work permit. This includes individuals employed by a company, foreign professionals, and those on assignments for a limited duration. It is essential for employers to understand that not all foreign nationals require work permits—visitors or individuals on business trips may not need one, as long as they do not engage in work activities. However, any individual performing paid work or duties that contribute directly to the operations of a Taiwanese employer requires proper authorization.

Generally, work permits are issued to foreign employees in the following categories:

• Professionals with specialized skills
• Managers or executives
• Individuals involved in research or development
• Foreign teachers or instructors

Types of Work Visas in Taiwan

Taiwan offers several types of work visas designed to meet the needs of various foreign employees. The specific visa type depends on the applicant's qualifications, job role, and the nature of their work in Taiwan. Employers need to assess the needs of their employees to select the correct visa category.

Requirements For a Work Permit in Taiwan

To obtain a work permit in Taiwan, both the employer and the foreign employee must meet several requirements. The foreign worker must meet the specific qualifications for the role they intend to fill, including education and work experience. The employer must demonstrate that there is a genuine need for a foreign worker in the position and that no local Taiwanese candidates are available for the job.

• Proof of the employee’s qualifications and expertise in the field.
• A job offer or contract from a registered Taiwanese employer.
• Proof of employer’s eligibility to hire foreign nationals.
• A clean criminal record for the employee.

Requirements for Obtaining a Work Permit in Taiwan:

• Foreign Employee’s Qualifications: The employee must have the necessary academic qualifications or professional experience for the role.
• Employment Contract: An official job offer or signed contract between the employee and the employer in Taiwan.
• Employer’s Registration: The employer must be a legally registered company in Taiwan with a legitimate need for foreign labor.
• Language Requirements: Depending on the type of work, certain positions may require proficiency in Mandarin Chinese or other languages.

Taiwan Work Permit Application Process

The process of applying for a work permit in Taiwan involves several steps, which must be completed in accordance with the country’s regulations. Employers play a significant role in submitting the necessary documents and ensuring that both the employer and employee meet all the required criteria.

Steps to Apply for a Work Permit:

1. Submit the work permit application to the Taiwan Ministry of Labor (MOL) or the relevant government agency, depending on the nature of the work.
2. Provide supporting documents, such as the employee’s qualifications, an official employment contract, and proof of the employer’s registration.
3. Wait for the application to be processed and reviewed by Taiwanese authorities.
4. Upon approval, the employee can apply for a visa at the Taiwanese consulate or embassy in their home country.
5. Once the visa is issued, the employee can enter Taiwan and begin employment.

Process for Visa Sponsorship In Taiwan

In Taiwan, employers are responsible for sponsoring the visa application for their foreign employees. This involves submitting an application to the appropriate government authorities, including the Ministry of Labor and Taiwan's Bureau of Consular Affairs. Employers must demonstrate that the employee meets the necessary qualifications for the role and that the employee’s skills cannot be easily replaced by a local candidate.

What Are the Fees for a Work Permit or Visa in Taiwan

Fees for work permits and visas in Taiwan vary depending on the type of visa and the duration of stay. Employers should expect to pay a processing fee for the work permit application and any associated costs for the employee’s visa.

Processing Time for a Work Permit Or Visa in Taiwan

The processing time for a work permit or visa in Taiwan typically takes between 1 to 3 weeks, depending on the visa type and the applicant’s nationality. However, the processing time can be longer if additional documentation or clarification is required. Employers are advised to apply well in advance to avoid delays.

Work Permit Renewal Periods in Taiwan

Work permits in Taiwan are typically issued for a period of one to three years, depending on the visa type and the nature of the employee's job. Renewal applications should be submitted 1 to 2 months before the work permit's expiration date. Employees may continue working while their renewal application is being processed, provided it is submitted on time.

Visa Requirements For Digital Nomads in Taiwan

• Proof of Remote Employment: Employees must provide documentation showing they are employed remotely or freelancing.
• Financial Stability: Proof of sufficient financial resources to support oneself while residing in Taiwan.
• Health Insurance: Proof of adequate health insurance coverage during their stay in Taiwan.

Common Challenges and Tips for Employers Hiring in Taiwan

Hiring international employees in Taiwan presents unique challenges. Employers must comply with local regulations, and understanding the legal and procedural landscape can be complex. Employers may face difficulties with visa applications, delays in processing times, and compliance with local labor laws.

• Visa Delays: The visa application process can take several weeks, which may delay the hiring of foreign talent.
• Compliance Issues: Taiwanese labor laws can be complicated, and non-compliance with work permit regulations could result in fines or legal penalties.
• Language Barriers: Employers may face difficulties in communication with employees if Mandarin Chinese is not spoken fluently.

Hire Global employees without hassle with an EOR solution

Expanding your workforce across international borders is an exciting step, but it can be a logistical nightmare to hire and pay employees in different countries. That’s the advantage of using a trusted Employer of Record like Playroll. They can:

• Handle your international payroll: An EOR will act as your payroll provider, paying your employees on your behalf in the local currency. The company will also have in-depth knowledge of local tax codes, regulatory practices, and everything else that goes into managing global payroll.
• Alleviate compliance concerns: Different countries each have their own federal and local laws governing employee payments. An EOR helps ensure that you are compliant with the unique set of laws for any country in which your company operates. This is extremely important since a compliance slip-up can result in heavy fines or even a lawsuit.
• Hire and pay international contractors: Sometimes a particular project or role doesn’t require hiring a full-time employee. An EOR gives employers the flexibility to also hire contractors as needed, and avoid the potential for misclassification under local labor law.